Inovalon

  • Office Manager

    Job Locations US-AZ-Phoenix
    Requisition ID
    2018-8717
    Category (Portal Searching)
    Administrative
  • Overview

    The Phoenix Office Manager is responsible for directing overall facility operations for the resident corporate teams that support the entire company. The primary focus of this role is to provide a clean, organized physical environment in a service oriented, responsive way while judiciously managing operating expenses in behalf of all corporate teams. The Office Manager will report to the Facilities Manager and coordinate with the Real Estate team. This includes a quarterly review of overhead spending, evaluation of initiatives to reduce expenses, identification of best office management practices that can be leveraged to other offices, and the overall assessment and fulfillment of local office needs as determined by the Facilities Manager.

    Responsibilities

    Financial Management

    • Manage annual office overhead budget, monitor performance against budget and provide information for annual budget process as needed;
    • Update sq. ft. occupied information monthly and as needed in support of allocation updates;
    • Identify ways to control costs and generate savings in purchased and contracted services;
    • Review and approve, or seek additional approval as necessary, of all office overhead expenses; and
    • Manage A/P function for invoices and code invoices as required.

     

    Facilities Management

    • Serve as the primary onsite liaison with the office of the building;
    • Manage office and space assignments in conjunction with corporate group leadership;
    • Provide local management of all facility related activities including but not limited to office relocation, build-out and consolidation in support of the Director of Real Estate;
    • Actively manage office appearance, such as conducting office an walk through including but not limited to checking supplies, copiers, and the kitchen/conference rooms for general cleanliness;
    • Ensure copy stations are well stocked with paper and toner for that particular copier and general office supplies (pens, binder clips, stapler, etc.);
    • Ensure conference rooms are well stocked and clean, or arrange to have conference rooms cleaned, in a timely manner after each use; and
    • Ensure security of people and property as needed and provide on call back-up for local office emergencies.

    Office Management & Communication

    • Actively communicate with and support corporate team leadership, and facilitate cross team communication through office events and activities;
    • Contribute to the development of an office culture that supports openness, friendliness, productivity, and internal and external client satisfaction;
    • Assist with the coordination of office-wide activities;
    • Manage local service contracts in coordination with national initiatives;
    • Acquire and manage general office services as needed (e.g., temporary personnel, day porters); and
    • Provide as needed back-up support for office-wide projects.

    Qualifications

    • Minimum 5+ years of administrative support or office management experience required; preferably in a corporate environment;
    • High school diploma and minimum of two years of college preferred;
    • Strong interpersonal and communications skills for building relationships and interacting with all levels of the organization;
    • Collaborative and team-oriented;
    • Strong organizational skills and a capacity to manage multiple ongoing projects in a fast-paced, deadline driven environment;
    • Ability to manage in an ambiguous environment of continuous change and perform well;
    • Comfortable taking initiative and working without direct supervision;
    • Proficiency with computers and Microsoft Office software with the ability to create documents, reports, and spreadsheets;
    • Demonstrate professional oral and written communication skills;
    • Work effectively as part of a team yet be able to work independently with minimal supervision; and
    • Excellent organizational skills.

     

    Inovalon provides equal employment opportunities (EEO) to all employees and applicants for employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability. 

     

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